2025 Allied Dental Program Directors’ Conference

Registration Information

Registration fees for this conference are based on individual ADEA membership. You must be a current ADEA member to qualify for the member registration rate. If you are not a current ADEA member, the nonmember rate will apply.

You can join or renew your ADEA membership online at adea.org/join.

Registration includes all materials, hosted meals, refreshment breaks and the reception. Lodging and travel costs are at the registrant’s expense.

Guest Policy

Registration of guests will be limited to one adult guest (18 years or older) who is not a dental education colleague. The registered adult guest may attend all Saturday and Sunday evening events. Individuals under the age of 21 are not permitted at events where alcohol is served.

Cancellation

If you are unable to attend, please submit a written cancellation message to Shalonda King, ADEA Director of Event Registration, at meetings@adea.org.

Notice

ADEA may take photos, screen shots and video-recordings at this event. By registering for this event, you give ADEA and its and media partners permission to use any photos, screen shots and videos taken during the event (live or virtual) in which you appear, as well as any written comments you submit on evaluation forms, in chat-box or on social media to be recorded or used for ADEA's promotional purposes.

For questions regarding registration changes, please contact Shalonda King, ADEA Director of Event Registration at meetings@adea.org.

Attendance Policy

Program Goals

This annual conference allows allied dental education program administrators to discuss areas of mutual concern in a small meeting format. The conference also:

• Provides a forum for exchanging information on policies and programs,
• Stimulates the exchange and dissemination of ideas and information,
• Serves as a mechanism to address specific issues,
• Facilitates communication and networking opportunities and
• Provides the opportunity to exchange information about accreditation standards and their implementation to help programs prepare for upcoming site visits.

Eligibility

The following program directors are eligible to attend this conference:

• Program director, program coordinator or department chair who has oversight of a Commission on Dental Accreditation- (CODA-)accredited allied program; interim director, coordinator or chair and co-chair, co-coordinator or co-director of CODA-accredited allied dental programs (co-directors, co-coordinators or co-chairs must have this shared responsibility defined by institutional contract);
  
• Directors of degree completion and graduate programs in institutions with a CODA-accredited entry-level program;
  
• Institutions that have entry-level, CODA-accredited, distance-learning sites with specifically identified administrative distance-learning site coordinators;
  
• Any director who has retired and no longer holds a faculty appointment or affiliation with an allied dental education program;
  
• Former program director who has assumed a different administrative position within the same institution where the CODA-accredited program is housed;
  
• Program director who has completed an initial accreditation* site visit by CODA may register and attend the conference as an affinity member;
  
• Newly appointed director whose term does not begin until July or September following the conference; and
  
• Program directors of advanced allied dental programs that are not eligible for CODA- accreditation.

Registration Verification

Individuals handling registration will cross-check registrant names with the CODA list for program director status, so ADEA staff may reach out to registrants if they have any questions.

In addition, ADEA membership status will also be checked. Program directors who work for multiple schools must register for the Allied Dental Program Directors’ Conference (ADPDC) through the school for which they are serving as program directors.

*Initial accreditation is the accreditation classification granted to any dental, advanced dental or allied dental education program that is in the planning and early stages of development or is in an intermediate stage of program implementation and not yet fully operational. This accreditation classification provides evidence to educational institutions, licensing bodies, government or other granting agencies that, at the time of initial evaluation(s), the developing education program has the potential for meeting the standards set forth in the requirements for an accredited educational program for the specific occupational area. The classification “initial accreditation” is granted based on one or more site evaluation visit(s) and until the program is fully operational.

The American Dental Education Association is an ADA CERP Recognized Provider.

All speakers agree that neither they nor members of their immediate family have any financial relationships with commercial entities that may be relevant to their presentation.

ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. Concerns or complaints about a CE provider may be directed to the provider or to the Commission for Continuing Education Provider Recognition at CCEPR.ada.org.

The American Dental Education Association designates this activity for up to 12.25 continuing education credits.

Hotel Information

Loews Coronado Bay Resort
4000 Coronado Bay Road
Coronado, CA 92118

Reserve Hotel
Hotel registration will open in mid-February.

• All rates are per room, per night and are subject to a 12.55% room tax.
• Rates are available three days before and after the conference, based on availability.

The deadline to make hotel reservations at the group rate is Monday, May 5, or when the group rate rooms sell out—whichever occurs first. After May 5, reservations at the group rate will be accepted only on a space-available basis. The room block may be filled before the deadline, so we encourage you to make reservations early. You are responsible for making your hotel arrangements directly with the property. The meeting registration does not include hotel arrangements, flight, ground transportation or any incidentals related to traveling to the meeting.

Health and Safety Protocols

While we look forward to an in-person conference, there is no higher priority than the safety and well-being of ADEA members and staff. Accordingly, we continue to monitor the status of the COVID-19 variants and their impact on the operational status of our ADEA Member Institutions. ADEA will implement health and safety protocols appropriate to the public health circumstances existing at the time of the conference. Compliance with some or all the protocols adopted by ADEA will be mandatory for in-person attendance and participation at the conference by members, guests of members, sponsors, staff, etc. Additional information regarding the specific health and safety measures, and any necessary consents by you, will be communicated prior to the first day of the conference.   Failure to adhere to or comply with the safety protocols in place may result in removal from the event and/or event premises. Be sure to check the periodically for the latest conference updates.

Check-in/ Check-out Time

Hotel check-in time is 4:00 p.m. or earlier as rooms become available. Check-out time is noon.

Cancellations

Please contact the hotel directly if you need to cancel your hotel reservation.

Reservations may be cancelled up to 72 hours prior to reserved arrival date at no charge. For cancellations made after the time noted, the hotel will retain the room deposit of one night plus applicable taxes.

Questions regarding housing and transportation please contact Donna Casimier at CasimierD@adea.org or 202-238-3992.

Questions?

For Programming

Please contact Rebecca Stolberg at StolbergR@adea.org or 202-238-3946

For Logistics

Please contact Donna Casimier at CasimierD@adea.org or 202-238-3992

For Registration Questions

Please contact Shalonda King at meetings@adea.org