Affiliate Event

Affiliate Event Submissions

The 2025 ADEA Annual Session & Exhibition will be held March 8-11 in National Harbor, MD. ADEA provides complimentary meeting space to affiliated organizations on a space-available basis.

Each group is responsible for all charges incurred by using the assigned space. This includes, but is not limited to, catering orders, audio/visual, power, etc. Meetings or events affiliated with the ADEA Annual Session & Exhibition are identified as such in the conference program.

Submit Affiliate Request

Dates and Times

All affiliate events will be scheduled at the Gaylord National Resort & Convention Center or otherwise specified. The following are the 2025 dates and times for affiliate events:

• Friday, March 7 | Anytime
• Saturday, March 8 | 7:00 a.m. – 2:30 p.m.; 6:30 – 10:00 p.m.
• Sunday, March 9 | 5:30 – 10:00 p.m.
• Monday, March 10 | 6:00 – 8:00 a.m.; 5:00 – 6:00 p.m.
• Tuesday, March 11 | 6:00 – 8:00 a.m.; 4:30 – 8:00 p.m.
  

Note: No events will be scheduled during ADEA Exhibit Hall hours on Sunday, March 9 from Noon – 5:00 p.m. and Monday, March 10 from 9:45 a.m. – 3:00 p.m

Submission Approval

Your submission placement is contingent on ADEA staff approval and room availability. You will be notified in December of approval and placement.

Contact

Upon approval of your affiliate event, ADEA will provide the name of the hotel event manager assigned to the event. Please do not contact the hotel prior to receiving authorization from ADEA.

Charges, Room Set Up and Audiovisual Requirements

ADEA provides complimentary meeting space for affiliate organizations as a convenience. Each organization is responsible for all charges, including, but not limited to, audiovisual, food and beverage, labor, etc.

Service orders made by affiliate groups constitute a contract between the affiliate group and the vendor exclusively, and not with ADEA.

We look forward to your participation in the 2025 ADEA Annual Session & Exhibition!

Health and Safety

While we look forward to an in-person conference, there is no higher priority than the safety and well-being of ADEA members and staff. Accordingly, we continue to monitor the status of the COVID-19 variants and their impact on the operational status of our ADEA Member Institutions.